Ricoh Scan to Email SMTP Settings Gmail

Are you having trouble scanning large documents or sending them via email? You're not alone! In this article, we'll walk you through the process of setting up your Ricoh printer to scan to email using Gmail's SMTP settings.

First things first: keep in mind that Gmail has a file size limit of 20MB for emails. This means you may need to break up larger documents into smaller scans or reduce the resolution of your scans to meet this limit.

Before you begin, make sure you're logged into your Google account and have activated 'Less Secure Apps' under Google's security settings. This will allow your Ricoh printer to send emails through Gmail without any issues.

To set up scan to email on your Ricoh printer, follow these steps:

1. Log in as an administrator using the default password (admin).

2. Click on 'Network Settings' and then enter your DNS servers, which are usually the same as your IP address but with a 1 at the end.

3. Enable authentication by entering a Gmail address and password.

4. Set up your SMTP server settings: click on 'Services Settings' and then select 'SMTP Server.'

5. Enter the following information:

* SMTP Server: smtp.gmail.com

* Port: 587

* Authentication Method: SSL/TLS

If you're using two-factor authentication (2FA) with Office365, you may need to create an app password specifically for your Ricoh printer. This is because some email providers, including Google and Office365, now require 2FA for security purposes.

In my experience, setting up scan to email can be a bit finicky, but with the right steps, you should be able to get it working smoothly. If you encounter any issues or have specific questions about your setup, feel free to reach out to our team for assistance.

Ricoh scan to email smtp settings gmail